CAMP PLANNING GUIDE

Turn your plan
into a workable stay.

Start with dates and group size, then plan activities and time at the facility. This guide shows coordinators what to do next.

See the Process

PLANNING SNAPSHOT

Start with
dates and group size.

You can start with dates and group size, even if the sport, meals and travel plans are undecided. The rest can be worked out step by step.

01

List What You Know

List the dates, group size, activities and length of stay currently known.

02

Send Your Inquiry

You may leave items undecided. Sending the form does not confirm a booking.

03

Review and Confirm

We check availability and conditions. The stay is final after both sides confirm the details.

CAMP FLOW

From planning
to the day of your stay.

Share your options, coordinate with the facility and confirm the plan. A clear sequence helps even first-time coordinators.

  1. 01

    Outline Initial Details

    List known dates, nights, participants, supervisors, activities and arrival/departure times.

  2. 02

    Send a Team-Stay Inquiry

    Send the conditions through the inquiry form. Undecided items may remain open, and submission does not confirm a booking.

  3. 03

    We Review the Details

    We review availability, rooms, room assignments and facilities, then identify items requiring confirmation, such as practice venues, meals and exclusive use.

  4. 04

    Coordinate Conditions & Cost

    We align dates, group size, spaces, equipment, travel, meals and pricing with what is feasible.

  5. 05

    Confirm the Stay Together

    The stay becomes final after both sides agree on availability, conditions, cost and next steps.

PREPARE LIST

Outline the team’s day
before you arrive.

More information helps, but not everything must be final. Tell us what is known and what remains undecided.

Preferred dates Number of nights Participants Supervisors Age or school year Sport or activity Preferred room plan Possible practice venue Meal requests Expected arrival time Expected departure time Transport method Number of vehicles or buses Estimate required Facilities or conditions to confirm

NOTES & FAQ

Before confirmation,
align the details.

Lodging, facility use, practice venues, meals, exclusive use, equipment, transport and pricing each require confirmation.

Important Notes

  • Submitting the form does not confirm lodging or facility use.
  • We review availability, group size, room assignments, activities and required equipment.
  • Practice venues, meals, exclusive use, equipment, times and transport are checked individually and are not guaranteed.
  • The stay is final after both sides confirm our guidance, including pricing and estimate conditions.
Can we inquire before dates and group size are final?

Yes. Share approximate dates, group size and activities based on what you know so far. The remaining details can be worked out later.

Does submitting the form confirm a booking?

No. We first check availability and conditions. The stay is final after both sides confirm our guidance.

Can we discuss practice venues and meals?

Yes, as requested conditions. They are not guaranteed; we confirm after checking dates, group size, activities and facility availability.

How do we request an estimate?

State that an estimate is required in the form. We prepare guidance after reviewing group size, dates, lodging and conditions.

Can we review the facility before inquiring?

Yes. See the facilities page and floor guide for rooms, shared baths and washbasins, separate shared toilets and indoor routes.

CAMP PLANNING REQUEST

Start with dates
and group size.

Once you have possible dates and a group size, share your activities and preferred stay. We will help work through the remaining details.

Share Your Plan View Rooms & Facilities